Operations Work Group (OWG)

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In order to ensure that all aspects of the Commonwealth’s business and technical operations are successfully improved and transformed by the Program, we have established two Operations Work Groups (OWGs) for Financial (Management & Reporting) and HR/Payroll. Sub groups for Technical, Risk & Compliance and other specialized sessions will be formed later in the program timeline.

 

Members have been drawn from across state government, having specific knowledge of key operational requirements in given areas in order to provide guidance to Program Functional Leads and to ensure that the business of the Commonwealth will be supported by the new solution.

 

OWGs will help share current workflow operations and opportunities for improvement to ensure new solutions can provide optimal solutions.

OWG Events / Files

OWG Role Description

File:

(Nov-14-2019)

OWG Kickoff Meeting (1/27/2020)

Summary:

The Operations Work Group Kickoff meeting introduced the program, while engaging members of the OWG to identify benefit opportunities and pain pints in the current enterprise systems.

Presentation:

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OWG 2 - Financial (2/11/2020)

Summary:

The second OWG session for Financial Management and Financial Reporting focused on the following subjects: Operating Budget Management, Procure to Pay, Vendor Management, Acquire to Retire.

Presentation:

OWG 2 - HCM/Payroll (2/11/2020)

Summary:

The second OWG session for Human Capital Management and Payroll focused on the following subjects: Recruiting/Hiring, Onboarding, Personnel Administration, Payroll, Learning Management Systems.

Presentation:

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OWG 3 - Financial (2/24/2020)

Summary:

The third OWG session for Financial Management and Financial Reporting focused on the following subjects: Order to Cash, Project Management, Grantor/Grantee Management.

Presentation:

OWG 3 - HCM/Payroll (2/24/2020)

Summary:

The third OWG session for Human Capital Management and Payroll focused on the following subjects: Time & Attendance, Benefits Management, Leave Management, Performance & Goal Planning, Compensation Management.

Presentation:

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OWG 4 - Financial (3/3/2020)

Summary:

The fourth OWG session for Financial Management and Financial Reporting focused on the following subjects: Record to Report, Sub-fund Management.

Presentation:

OWG 4 - HCM/Payroll (5/12/2020)

Summary:

The fourth OWG session for Human Capital Management and Payroll was an interactive session hosted virtually. The team reconnected and reviewed the previous deep dive sessions as well as identifying new opportunities or pain points which employees have discovered while working from home in response to the global pandemic.

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OWG 5 - Financial (5/13/2020)

Summary:

The fifth OWG session for Financial Management and Financial Reporting was an interactive session hosted virtually. The team reconnected and reviewed the previous deep dive sessions as well as identifying new opportunities or pain points which employees have discovered while working from home in response to the global pandemic.